Our services encompass a range of corporate services, including company formation, compliance, financial management and business strategy.

We specialize in helping our clients navigate complex business challenges in unfamiliar international markets. Understanding that each business is unique, we offer tailored services that align with our clients’ specific needs, market dynamics, and organizational context. Whether it’s assisting with company formation in Qatar or addressing other global business requirements, our dedicated approach ensures a strategic and personalized solution for every client.

COMPANY FORMATION

This comprehensive service ensures a smooth and compliant establishment of the company.

Initial Documentation and Registration

๐Ÿ–ฅ๏ธ๐Ÿข Computer/Establishment Card: Obtain the necessary establishment card for the company.
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๐Ÿ’ผ๐Ÿ’ณ Tax Registration/Tax Card: Register the company for tax purposes and obtain a tax card.

๐Ÿ“‘โœ๏ธ Company Incorporation Documents: Draft all necessary incorporation documents.
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๐Ÿค๐Ÿ“œ Shareholders Agreement: Prepare a comprehensive shareholders agreement.
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๐Ÿ“œ๐Ÿ“– Articles of Association: Draft and finalize the articles of association.
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๐Ÿ“๐Ÿ’ผ UBO Form: Prepare and submit Ultimate Beneficial Owner (UBO) forms to the required entity.
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๐Ÿง‘โ€๐Ÿ’ผ๐Ÿ” Appointment of Auditors: Inform the Regulatory Compliance Department who the company’s auditors will be.
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๐Ÿ ๐Ÿ“ National Address: Register the company under one address and inform the Regulatory Compliance Department accordingly.

Banking and Resident Permits

๐Ÿฆ๐Ÿ’ณ Bank Account: Assist in opening a corporate bank account.
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๐Ÿ ๐Ÿ›‚ Residence Permits: Obtain residence permits for the CEO, SEF, and Secretary.

Licensing and Office Setup

๐Ÿ“œ๐Ÿ”‘ Obtaining License: Secure the necessary business license.
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๐Ÿข๐Ÿ” Office Search: Assist in finding a suitable office location.
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๐Ÿ› ๏ธ๐Ÿ” Company Seal: Arrange for the creation of the company seal.

CORPORATE MAINTENANCE & COMPLIANCE

This ensures compliance with government regulations, accurate filings, effective document management, and adaptability to regulatory changes.

Employment Standards Office

Employee Legislation
๐Ÿง‘โ€๐Ÿ’ผ๐Ÿ“‹ Employees List: Submit, manage, and monitor the list of employees.
๐Ÿ“ง๐Ÿ”„ Change of Address Notifications: Update corporate email and contact details for the company representative in charge of employment matters.

Documentation and Compliance
๐Ÿ“‘โœ๏ธAttestation: Revise and submit employment agreements for attestation.
๐Ÿ“โœ… Submission of HR Policies: Review and submit HR policies to ensure compliance with the Government employment standards.

Immigration
๐Ÿ›‚๐Ÿ”ง Service Requests: Manage and coordinate the company’s service requests, ensuring operational efficiency and compliance with Government regulations.

Government Regulations

๐Ÿ“‹โš–๏ธ Comprehensive Compliance Advice: Tailored services to ensure adherence to Government, QFC, QSTP and QFZ regulations.
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๐Ÿ”๐Ÿ“Š Assessments: Conduct thorough evaluations of the Clientโ€™s current practices.
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โฑ๏ธ๐Ÿ”’ Ongoing Monitoring: Provide continuous monitoring and proactive guidance.
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๐Ÿ“‘๐Ÿ—‚๏ธ Filings Assistance: Manage systematic and ad hoc filings to help navigate the evolving Government regulatory landscape (QFC, MOCI, QSTP, or QFZ).

Commercial Registration / Regulatory Department

Annual and Event-Driven Filings
๐Ÿ“…๐Ÿ“ Annual Returns: File annual returns on each registration anniversary. ๐Ÿ“…๐Ÿ“
๐Ÿšจ๐Ÿ“‚ Event-Driven Filings: Notify the department of significant events, such as changes in directors, secretary, registered office, allotment of shares, etc.

Documentation Requests
๐Ÿ“‘๐Ÿ—‚๏ธ Corporate Documents: Requesting, preparing, and handling the required documents, including (but not limited to) commercial register extracts, articles of association, memorandums, certificates, and more.
๐Ÿ“ฌ๐Ÿ”„ Controller Notice and Change Notifications: Management of notifications and changes to corporate information, ensuring compliance with the Government regulation.

Bank Support and Balance Control
๐Ÿ’ณ๐Ÿฆ Assistance and Compliance: Provide support for banking needs and ensure compliance with the Government and bank balance regulations.

OPERATION OF THE COMPANY

This comprehensive approach guarantees that all financial, HR, and regulatory requirements are seamlessly met, offering the company reliable data, efficient operations, and effective support for strategic decision-making and smooth government-related processes.

Financial Management

Annual Accounts (Bookkeeping)
๐Ÿ“Š๐Ÿ“‘ Preparing and Presenting Annual Financial Statements: Ensuring compliance with regulatory requirements and providing a clear financial overview of the companyโ€™s performance over the fiscal year.

Monthly Reports
๐Ÿ’ฐ๐Ÿ“‰ Profit & Loss Statement (P&L): Generating monthly reports to track income, expenses, and profitability.
๐Ÿ“Š๐Ÿ’ผ Balance Sheet: Preparing monthly balance sheets to provide a snapshot of the companyโ€™s financial position, including assets, liabilities, and equity.
๐Ÿ“š๐Ÿ’ณ General Ledger: Maintaining and updating the general ledger to ensure accurate recording of all financial transactions.

Daily Accounting Support
๐Ÿ”„๐Ÿ’ผ Ongoing Support: Providing daily assistance in managing the companyโ€™s accounting records, ensuring all transactions are recorded accurately and financial records are up-to-date.

Audit
๐Ÿ“‘๐Ÿ” Audit Process: Collaborating with approved audit partners to conduct thorough audits, ensuring that all financial records and statements are accurate and compliant with relevant standards and regulations.
๐Ÿง‘โ€๐Ÿ’ผ๐Ÿ—‚๏ธ Audit Management: Managing the entire audit process, from coordination with auditors to the finalization of audit reports.

Tax
๐Ÿ’ผ๐Ÿ’ก Consultancy: Offering expert consultancy services to address and resolve accounting and tax-related queries, ensuring compliance with all relevant tax laws and regulations.
๐Ÿ“๐Ÿ’ธ Tax Return Preparation: Preparing and submitting accurate tax returns on behalf of the company, ensuring all tax obligations are met timely and efficiently.

HR & Payroll


Administrative Support
๐Ÿ—‚๏ธ General Support: Provide administrative assistance to the HR department and management team, ensuring regulatory compliance and alignment.
๐Ÿ“‹ Employee Records: Maintain and update employee records and HR databases.

Employee Management
๐Ÿ”„ Employee Changes: Process promotions, transfers, and terminations.
๐Ÿ“œ Labor Contracts: Draft labor contracts compliant with local regulations.
๐Ÿ“ HR Documents: Manage employment contracts and confidentiality agreements.
โš–๏ธ Conflict Resolution: Assist in resolving employee concerns and conflicts, escalating complex issues to HR management.

Payroll and Benefits
๐Ÿ’ต Payroll Support: Support payroll processes, including preparation of salary certificates and payslips.
๐Ÿฅ Health Insurance: Assist with the administration of employee health insurance.

Policy Implementation
๐Ÿ“‘ HR Policies: Assist in the implementation and communication of HR policies and procedures.

Government Liaison Service (PRO)

Visa Services
๐Ÿ›‚ Visa Request: Apply for new or transferred visas.
๐Ÿ”„ Visa Renewal: Facilitate renewal of visas for C-Level executives and employees.
โŒ Visa Cancellation: Assist in the cancellation process of visas.
๐Ÿ› ๏ธ Work Permits: Handle applications, renewals, and updates for employee work permits.
๐Ÿข Business Visa Request / Conversion / Extension
๐Ÿ“ Labor Approval (Working Visa) โ€“ Qatar Visa Center (QVC)
๐ŸŒ Immigration General Information
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Residency and Registration
๐Ÿ  Resident Permits & Hokumi Card: Process residence permits for C-Level executives and employees.
๐Ÿ–ฅ๏ธ Employee Registration: Register employees with the Ministry of Labour and other relevant entities.
๐Ÿ”„ Computer Card Renewal
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Regulatory Document Management
๐Ÿงพ Document Legalization: Legalize official documents as required.
๐Ÿท๏ธ Trade License Applications and Renewals: Manage applications for new trade licenses and ensure they are kept up to date.
๐ŸŽฏ Tailored Consultation: Provide customized consultation for individuals or entities with unique regulatory needs or complex government interactions.
๐Ÿ“ Amendments of Labor Recruitment Approval
๐Ÿ“ฆ QFCA Shipment Clearance
๐Ÿ“œ Legalization of Official Documents
๐Ÿท๏ธ Job Title Amendment Request

BUSINESS STRATEGY

We empower your business with tailored strategies for success, blending global expertise with local insights

Forecasting & Modeling

๐Ÿ“† Continuous Vigilance: Maintain real-time forecasts for KPIs, financials, and cash flows to ensure targets are met.
 
๐Ÿ” Informed Projections: Estimate future results based on historical data and deep business knowledge, ensuring effective cash control for upcoming needs.
 
๐Ÿ“‰ Sensitivity Analysis: Perform sensitivity analysis to assess how changes in key variables affect financial performance.

Business Planning

๐Ÿ“ˆ Strategic Vision: We developed a new business plan based on reliable but ambitious estimates and focused on key business metrics.
 
๐Ÿ“Š Financial Precision: Generate financial forecasts rooted in historical data and future objectives, while offering insights into key growth drivers, employee management, and expenses.

Market Entry

๐ŸŒ Market Research: Conduct comprehensive market research to identify opportunities, challenges, and potential entry points in your target market.
 
๐Ÿ” Competitive Analysis: Analyze competitors’ strategies, market positioning, and strengths and weaknesses to identify your competitive edge.
 
๐Ÿ“Š Market Entry Strategy: Develop a tailored market entry strategy that includes market segmentation, target audience, and market positioning.

Price & Cost Optimization

๐Ÿ’ฐ Cost Analysis: Conduct a thorough analysis of your costs, identifying areas where cost reductions or efficiencies can be achieved.
 
๐Ÿ’ฒ Pricing Strategy: Develop a pricing strategy that considers market conditions, competitors, and value proposition to maximize profitability.
 
๐Ÿ“‰ Cost Reduction Plans: Create actionable cost reduction plans to optimize your cost structure while maintaining quality.
 
๐Ÿ“ˆ Pricing Models: Design pricing models that allow for dynamic pricing adjustments based on market dynamics.

Process & Analysis

๐Ÿข Efficient Operations: Create and scale invoicing, payment, and accounting processes, optimizing cash and currency management.
 
๐Ÿ“Š Structural Excellence: Streamline the finance department and its functions for enhanced efficiency.
 
๐Ÿ“Š Data at a Glance: Implement dashboards to track key KPIs, enabling informed decision-making.
 
๐Ÿ”ฎ Scenario Planning: Develop ยซwhat-ifยป scenarios before crucial business decisions to mitigate risks.
 
๐Ÿ“‰ Performance Metrics: Define key performance indicators (KPIs) and develop dashboards for real-time monitoring.
 
๐Ÿ“Š Predictive Analytics: Utilize predictive analytics to make data-driven forecasts and identify trends for strategic decision-making.

Feasibility Study

๐ŸŒ Exploring Opportunities: We pinpoint the right opportunities and construct a robust financial framework to assess the feasibility of your business ventures abroad, mitigating foreign market risks.
 
๐Ÿ“Š Comprehensive Business Plans: Our team prepares detailed business plans, equipping you with the essential data and insights necessary to present to potential investors and governmental institutions.

Call Encircle Business Solutions on +1(908)6084151, or email info@ebs.qa to find out moreGet In Touch



We act as a reliable strategic partner on the ground, with in-depth knowledge of the local business landscape, to guide our clients through every crucial step.

Where are we?

Laffan Tower, 32nd floor, Office 18
Ambassadors Street โ€“ West Bay, Doha โ€“ Qatar

Encircle Business Solutions. All rights reserved ยฉ 2025